HOSTESS CHECK LIST Party Date:____________________________________ Who to Invite:___________________________________     TIME_________________________________________________ ______________________________________________              _________________________________________________ ______________________________________________              _________________________________________________ ______________________________________________              __________________________________________________ ______________________________________________              __________________________________________________ ______________________________________________              __________________________________________________       Immediately: ______Fill Out and Mail /Email Invitations. Please allow guests 2-4 weeks advance notice. As guest contact you and reserve their timeslot, fill out your "Guests Reservations Sheets" so you have a running party schedule. I will use this schedule information during your party. One Day Before Event: ______Call or Email guests to remind them of their reserved photography session timeslot. ______Email Nancy a list of confirmed guests names, the names/ages of their children being photographed and the timeslot they have reserved. (This will tell me what age appropriate props I will need to bring with me). Or, Faxing me the "Guests Reservation Sheets" you have already filled out is the easiest. Fax: 530.938.4993 Day of Event: ______Prepare Photography area (move furniture if necessary) ______Prepare Guest areas ______Prepare Food & Drinks ______Dress Child(ren) for Portrait session During Event: ______Greet Guests and make them comfortable. ______Following your "Guests Reservation Sheets", watch the clock and direct guests to photography area at their reserved time period. (Photography sessions MUST stay on time!) ______Help usher previous session guest away from photography area as soon as they are finished. ______See that each guest receives an information packet, (this will have their price list and order form.) ______Remind guests that proofs are online for one week only, no exceptions, and return all order forms to you. ______Have Fun!! When Proofs go Online: Proofs will be posted within four days after your event. I will email you when they are ready for viewing. ______Call or Email a notice to your guests that proofs are now online and remind them they have just one week to place their orders with you. Give them the date of the last ordering day. The Week Proofs are Online: ______Be available to help guests decide on images and prints, and place their orders. Remember, you're Rewards credit is a percentage of overall print sales this week! The Last Ordering Day: _____If you haven't received everyone's orders by today, please contact them. Remind them all orders are due today to count towards your Hostess Rewards credit. _____After receiving all your guests orders, review each order form to be sure everything is filled in as it should be. _____Check that all orders have payment attached. _____Calculate the orders, not including sales tax, and figure your percentage so you will know what your "credit" will be. I have attached a "how to calculate" work sheet for you. You may redeem your Hostess Rewards credit immediately by deducting it on your order form. _____Put all orders, including your own, into the "Orders" envelope I have provided. _____Please deliver the orders envelope to me as soon as possible so I can begin processing your guests orders. When Orders are Received: I will contact you as soon as everyone's orders are ready to deliver. You will need to come by my studio to pick them up. You are responsible for contacting your guests to have them pick up their orders from you, or you will have to deliver all orders to your guests.   Hostess REWARDS Program Congratulations!...you've held your Portrait Party, and your guest have sent you all their orders. Now is the time to calculate your Hostess Rewards. First, add up all the print order amounts from your guests order forms. Add together just the print totals, DO NOT include the sales taxes. Guest # 1_________________________Order Amount:_________________________ Guest # 2_________________________Order Amount:_________________________ Guest # 3_________________________Order Amount:_________________________ Guest # 4_________________________Order Amount:_________________________ Guest # 5_________________________Order Amount:_________________________ Guest # 6_________________________Order Amount:_________________________ Guest # 7_________________________Order Amount:_________________________ Guest # 8_________________________Order Amount:_________________________ Guest # 9_________________________Order Amount:_________________________ Guest #10________________________Order Amount:_________________________ Guest #11________________________Order Amount:_________________________ Guest #12________________________Order Amount:_________________________   ___________________________________Total Print Sales in $s from all Orders                                                                                   (excluding sales tax) X (.15 or .10 or .05) multiply by your earned % rate (15% if 6 or more guests attended)                                                                                           (10% if 5 or seven guests attended)                                                                                           ( 5% if 4 or less guests attended) __________________________________This is your earned Hostess Rewards credit! You may apply your Hostess Rewards credit immediately. On your special Hostess' Ordering Form, there is a line to list your earned Rewards credit. Deduct this amount before you total up your print order. I hope you have had a very successful experience and your print order is covered completely! Thank you.